Purchasing Specialist

Interim Purchasing Specialist | Tulsa, OK

Pay: $20/HR

Schedule: M-F, with some flexibility 

This position provides general assistance and support in various purchasing functions. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:                                               

The following functions represent the majority of the duties performed by the position but is not meant to be all-inclusive or prevent other duties from being assigned when necessary.

ESSENTIAL JOB FUNCTIONS: 

• Reviews, approves, and places orders for requisitioned purchases; ensures compliance with State, County and company purchasing policies.
• Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials.
• Follows up on backorders, supplies not received, incorrect supplies received and over/under charges; and tracks supplies received but unable to locate.
• Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications.
• Maintains master vendor records in MIP.
• Responsible for coordinating office supply orders
• Provides advice to requestors and approvers regarding best practices and available vendors for goods and services procurement specific to their program.
• Maintains working and completed purchasing files.
• Working knowledge of inventory management systems.
• Understands appropriate sole-source designations for vendors within government procurement processes.
• May confer with vendors regarding availability of supplies, delivery times, billing prices, shipping charges or special problems related to purchases.
• Compares relative quality of items or services to be purchased to ensure items requested and items purchased are a match prior to purchase.
• Participates in crafting bid specifications, preparation and distribution of bid invitations and evaluation of bids prior to agency award recommendations.
• Completes required training in support of duties and responsibilities of this position.
• Other duties as assigned including those required to fulfill activities in support of public health emergency operations.

QUALIFICATIONS/SPECIFICATIONS:

Education:

•  Associates degree in business, accounting, or materials management preferred.

Experience: 

•  Three or more years of Purchasing/Buying experience preferred.

Knowledge and skills:

•  Knowledge of sources of supplies, markets, and price trends.

•  Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.

•  Ability and willingness to follow established policies and procedures.

•  Ability to communicate effectively while serving multiple programs.

•  Ability to apply effective reasoning techniques when interpreting purchasing statues.

•  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

•  Good interpersonal, customer service, multi-task, and satisfaction-oriented skills.

•  Composition of clear, concise correspondence and documents.

•  Working knowledge of MS Word and Excel.

•  Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions.

INTERNAL AND EXTERNAL WORKING RELATIONSHIPS:

•  Frequent internal contact with Department personnel to verify status of requests, purchase orders and items received.

•  External contact with vendors.

PHYSICAL EFFORT: Sitting for extended periods of time; lifting, stooping, standing, squatting and bending to access record filing system; and lifting supplies and accessing files weighing approximately 25-35 pounds.  

SPECIAL REQUIREMENTS:  Must maintain confidentiality according to HIPAA regulations.

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