Administrative Coordinator

Administrative Coordinator – North Central San Antonio
Pay Rate: $21.64/hr
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Location: North Central San Antonio (Industrial/Showroom Environment)

About the Role:
We’re looking for a reliable and detail-oriented Administrative Coordinator to be the face of a small, fast-paced office. You’ll be the go-to person for phones, scheduling, and handling key administrative and logistical tasks. This position requires strong communication, excellent time management, and comfort working in a casual but active work environment (jeans okay – showroom can get dusty!).

Key Responsibilities:

• Answer and direct phone calls professionally

• Accurately enter data across multiple platforms (SupplyPro, Sage, etc. – training provided)

• Process invoices and track deliveries and materials

• Manage truck schedules and coordinate pickups with drivers

• Receive and log payments each morning for accounting

• Support the sales team with general office duties

• Communicate with vendors, clients, and internal teams effectively

Requirements

• High school diploma or equivalent (required)

• Bilingual in English and Spanish (required)

• 2 years of office experience

• Strong familiarity Microsoft Word, Excel, and Outlook

• Excellent customer service and communication skills

• Organized, dependable, and proactive

• Comfortable in a busy, hands-on environment

Environment:

• Small team (3 total) – must work well independently and collaboratively

• Desk located in the showroom – interaction with walk-ins, builders, and vendors

• Casual business attire (jeans okay)

• Punctuality is a must – being on time is highly valued