Cleveland, OH
The Office Manager is responsible for overseeing the administrative functions within a manufacturing facility, including managing office operations, coordinating communication between departments, maintaining records, handling purchasing, managing all AP/AR duties, and ensuring smooth day-to-day operations by supporting production processes, all while adhering to company policies and regulations; they act as the central point of contact for internal and external stakeholders related to administrative tasks within the manufacturing environment.
Key responsibilities may include:
• Administrative Management:
• Managing office supplies and equipment, ordering and maintaining inventory.
• Handling incoming and outgoing mail, managing correspondence and filing systems.
• Scheduling meetings, appointments, and travel arrangements for staff.
• Maintaining employee records and coordinating with HR on administrative matters.
• Overseeing office space management and facility maintenance.
• Production Support:
• Coordinating with production teams to ensure smooth workflow and timely completion of orders.
• Managing production documentation, including work orders, quality reports, and production schedules.
• Processing purchase orders for raw materials and manufacturing supplies.
• Tracking production metrics and reporting key performance indicators.
• Financial Management:
• Managing accounts payable and receivable related to manufacturing operations.
• Preparing and monitoring departmental budgets.
• Tracking expenses and identifying cost-saving opportunities.
• Communication and Collaboration:
• Serving as a primary point of contact for internal and external stakeholders.
• Facilitating communication between production teams, sales, and management.
• Coordinating with other departments to address operational issues and ensure alignment.
• Compliance and Safety:
• Ensuring adherence to safety regulations and procedures within the manufacturing facility.
• Maintaining compliance with industry standards and reporting requirements.
Required Skills and Qualifications:
• Proven experience in office management, ideally within a manufacturing environment.
• 5+ Years of experience as an accounting manager/supervisor leading, coaching and developing employees
• Previous experience in Manufacturing or Distribution Industry
• Proficient in Excel, Outlook and Word
• Strong Financial analysis and cash forecasting skills
• Must have a high level of integrity and work ethic
• Ability to work in a multi–entity environment.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills to collaborate with diverse teams.
• Proficiency in Microsoft Office Suite and relevant manufacturing software.
• Detail-oriented with a focus on accuracy and efficiency.
• Knowledge of basic accounting principles and financial management.