Personal Assistant

Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Schedule: Monday to Friday, No nights, No weekends
Work Location: In person

Seeking a highly organized, proactive, and dependable Personal Assistant to provide administrative support and assistance with personal tasks. The Personal Assistant will work closely with an Executive in the Birmingham area, handling a variety of tasks to ensure the smooth day-to-day operations of both personal and professional life. This is a key role requiring excellent communication, time-management skills, and discretion.

Key Responsibilities

• Calendar Management: Organize and maintain daily, weekly, and monthly schedules, ensuring all appointments, meetings, and events are accurately coordinated.
• Travel Coordination: Arrange travel including flights, hotels, and itinerary management.
• Correspondence Management: Handle emails, phone calls, and other communications, ensuring prompt and appropriate responses.
• Event Planning: Assist in organizing and planning events, meetings, and personal gatherings. This includes coordinating venues, guests, catering, and logistics.
• Research & Task Management: Conduct research, compile data, and prepare reports, presentations, or other documents as needed.
• Personal Errands: Run errands including scheduling personal appointments, and handling other miscellaneous personal tasks.
• Office Support: Provide general administrative support such as filing, organizing documents, and managing office supplies.
• Confidentiality: Maintain the highest level of confidentiality in handling sensitive information related to both personal and professional matters.

Qualifications

• Proven experience in a similar role or as an administrative assistant is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite and other relevant software.
• Excellent organizational skills with attention to detail.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience with calendar management and scheduling software is a plus.
• Familiarity with DocuSign or similar electronic signature platforms is desirable.
• A positive attitude with a willingness to learn and adapt to new challenges.