Administrative Coordinator

ADMINISTRATIVE COORDINATOR

The Administrative Coordinator will provide support to Foundation Management and the Foundations staff. They act as an ambassador of the organization in their interactions with the public and staff. As a member of the Operations Team, they will manage routine office tasks, complete special projects independently, and work cross-functionally within the Foundations and with other internal partners.

Key Responsibilities:

• Performs a variety of administrative/clerical duties including but not limited to:
  answering phones, submitting invoices and expense reports, and interacting with vendors

• Process incoming correspondence, both postal mail and electronic, inter-office mail, and deliveries in a timely manner

• Schedule meetings for team members and maintain a central calendar for the Foundation

• Prepare a daily gift log of donations received for Gift Processing

• Maintains inventory of office supplies, stationery, marketing collateral, and equipment with orders placed as needed

• Assist with plans and requests for on-boarding Foundation employees

• Provide backup for the Senior Executive Assistant when they are not available

• Provide support to the Development, Donor Engagement and Operations Teams for outbound communications, meetings, and special events

• Update database as needed in partnership with the Data Management Team

• Ensure adherence to HIPAA when working with patient information

• As a member of the Foundations team, provide support for events and other duties as assigned

Minimum Qualifications

• Associate’s Degree or equivalent combination of education and work experience

• Three (3) years of experience in administrative support, office management, or a related field

Desired Attributes:

• Proficiency with Microsoft Office Suite

• Proficiency with digital meeting platform, i.e. Zoom, Microsoft Team, WebEx

• Basic knowledge of relational database (NXT, RE or Salesforce)

• Excellent interpersonal skills both in person and by phone, with high professionalism

• Ability to communicate with sensitivity, tact and diplomacy

• Strong organizational and time management skills, able to work independently

• Excellent written and verbal skills

• Manage multiple projects at one time

• Critical thinking and problem solving

• Must handle confidential matters and materials with discretion

Talent Edge is an Equal Opportunity Employer. It is the policy off Talent Edgeto provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”