Executive Assistant

Executive Assistant to CEO - Direct Hire

1st Shift 7:00 AM - 3:00 PM $15-20/hr

Job Duties:

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and sorting mail
• Assists in planning and arranging events, including organizing catering
• Handles expenses and billing cycles
• Manages reception area and looks after visitors
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Maintains stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with directors and carries out their requests
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Manages outgoing post and records data on special deliveries
• Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
  
• May take care of website functions and social media

Qualifications:

• Prior Office Management Experience Preferred; Strong Attention to Detail
• Ability to Work Without Supervision; Excellent Time Management Skills
• Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency with Microsoft Office Programs
• Strong prioritization and organization Skills; Ability to Handle Confidential Information
• Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events

Benefits:

• Holiday Pay
• Vacation Pay
• Health Insurance
• 401K Benefits