Administrative Assistant

Administrative Assistant
Industry: Adult Daycare / Assisted Living
Location: St. Louis, MO (On-site)
Schedule: 20–25 hours per week to start; increasing to 37–40 hours as training is completed
Attire: Casual but presentable

Position Overview:
We are seeking an organized, dependable Administrative Assistant to support the front-office operations of an adult daycare/assisted living facility. This role is strictly administrative—there is no direct contact with patients, children, or the daycare areas. The ideal candidate is detail-oriented, personable on the phone, and comfortable working in a calm, supportive office environment.

Key Responsibilities:

• Handle incoming calls with professionalism and warmth
• Assist with filing, organizing documents, and general office upkeep
• Perform billing support tasks as trained
• Follow up with customers/patients regarding paperwork and administrative needs (no direct care)
• Complete basic data entry using Microsoft Word and Excel
• Support daily office workflow and communicate effectively with internal staff
• Learn and follow the facility’s established administrative processes and procedures

Qualifications:

• Strong phone etiquette and interpersonal communication skills
• Basic proficiency in Microsoft Word and Excel (data entry only required)
• Ability to stay organized and manage multiple small tasks throughout the day
• Dependable, punctual, and able to maintain confidentiality
• Willingness to learn the facility’s internal processes through training
• Professional yet approachable demeanor; casual but neat attire required

Schedule & Growth:
 This role begins at approximately 20–25 hours per week. As the Administrative Assistant becomes more familiar with the facility’s workflows and completes necessary training, the position will transition to a full 37–40 hours per week.