Executive Assistant

We are searching for an organized, intelligent, helpful Executive Assistant to work with a very stable client that is also growing!

From managing complex schedules and confidential matters to coordinating with clients, vendors, and global partners, this position requires exceptional judgment, discretion, and a proactive, solutions-oriented mindset. This is a rare opportunity to work at the highest level of a luxury business, directly alongside a CEO .

Responsibilities include but are not limited to:

• Serve as the primary liaison between the CEO and clients, vendors, employees, and stakeholders.

• Manage and organize the CEO’s calendar, meetings, and correspondence, ensuring clear priorities and seamless follow-up.

• Prepare agendas, briefing documents, and key materials for meetings, events, and client engagements.

• Provide comprehensive support across both business and personal matters with utmost confidentiality.

• Coordinate complex travel arrangements for business, tradeshows, client visits, and personal needs.

• Respond to internal requests, ensuring timely, accurate communication with clients, vendors, and partners.

• Research, source, and coordinate acquisitions of new inventory, including participation in online auctions.

• Leverage digital tools and platforms (Microsoft Office Suite, Salesforce, project management systems) to improve workflows.

Required:

• Bachelor’s degree in Business Administration or related field.

• 10+ years of professional administrative experience, including 5+ years supporting senior executives(preferred)

• Proven ability to prioritize and manage multiple tasks in a fast-paced environment.

• Advanced proficiency in Microsoft Office Suite and strong digital/technical aptitude.

• Demonstrated success in handling sensitive information with discretion and integrity.

Salesforce experience is a plus!

Hours and Compensation

This is a full-time position that typically works Monday through Friday, 8:00 a.m. to 5:30 p.m. with a 30-minute meal break but flexibility is required. Time worked outside of those hours is regularly expected. At least two Saturdays a month are required. We offer a competitive base salary as well as the potential to earn quarterly and annual bonuses – compensation reflects your experience and capabilities.