Legal Secretary

We are looking for a floater legal secretary! Assignments are determined by where secretary desk coverage is needed. Assignments may be short-term for just the day or fill in for periods anywhere up to 12 weeks at a time.

This position is a gateway to learn the culture, fundamentals and workload of the firm, with opportunities to move on to regular desk assignments as they become available.

DUTIES AND RESPONSIBILITIES:

• Typing documents, firm standard letters, pleadings, correspondence, and memoranda received via hand-written copy, electronically, Dictaphone, dictation or edited typed work product to firm format standards

• Use Word, Outlook and other Microsoft Office products at an advanced level

• Utilize Document Management System and Email Management System for individual capacity and supported attorneys

• Using internal programs for document revision and clean-up

• Understanding and managing various document comparisons

• Answering telephones

• Using Intapp Time for accurate entering of time and expense records and effectively manage office deadlines

• Preparing expense memoranda and documentation in Intapp Time

• Using electronic and physical file system for organizing/maintaining sets of files

• Accurately make travel arrangements

• Copies, scans and files various client documents

• Proofreads all work to ensure accuracy

• Understands and interprets edit codes/shorthand/proofreading marks to incorporate document revisions

• Organize and coordinate mailings of various sizes and delivery methods

• Handles confidential documents and information with discretion

• Assist with maintaining Continuing Legal Education (CLE) transcripts and bar association memberships

• Handle or assist with client matters (when appropriate)