Accounting Supervisor

PAY RATE: $26.81/HR.+ DOQ

Position Summary:

Under general supervision, the incumbent must exercise reasonable initiates and independent judgement in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained. The incumbent performs responsible, technical, administrative, and supervisory duties in planning, organizing, and directing the activities in the accounting, accounts payable, accounts receivable, and utility billing areas. Work is performed with limited supervision under the direction of the Chief Accountant. Provides backup for Administrative Assistant II.

Essential Duties and Responsibilities: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Oversee the Utility Billing and Accounts Payable positions by reviewing daily work of both positions.

• Maintain training manual for accounts payables and utility billing procedures. Assists in developing and recommending new or revised procedures to improve efficiency.

• Processes invoices by verifying policies and procedures have been followed prior to check issuance to ensure there is an audit trail through the accounting system.

• Communicates with Utility Billing Manager, Customer Service Clerks, and Field Representatives regarding billing and procedures to maintain accuracy and resolve issues.

• Maintains effective working relationships with outside departments regarding vendor maintenance, receivables, P-card, and payables processing.

• Reviews and reconciles vendor statements to resolve any invoicing issues or account discrepancies.

• Reviews and approves P-card statements and check batches.

• Completes utility billing service orders, enters meter reads, and performs adjustments.

• Processes electronic funds transfers for utility billing and positive pay bank transactions for accounts payable checks. Makes payments via ACH.

• Reviews vendor W-9’s and processes 1099’s for mailing and IRS filing.

• Assists with the preparation of utility billing weekly cycles, final bills, and delinquent notices.

• Reconciles bank statements and outstanding checks and files unclaimed property.

• Responds to various inquiries and assists in other accounting functions, as required.

• Performs other job duties as assigned.

Minimum Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Knowledge, Skills, and Abilities:

• Knowledge of computerized accounting and utility billing systems.

• Knowledge of accounting and utility billing practices and procedures.

• Knowledge of general office procedures and practices.

• Knowledge of computer applications and skill to operate office equipment.

• Knowledge of electronic spreadsheets and computerized financial reporting tools, including the ability to design and maintain such spreadsheets, preferably Excel.

• Ability to communicate in writing and orally.

• Ability to understand and follow moderately complex instructions.

• Ability to learn new methods, procedures, and operations.

• Ability to work in a team-oriented environment.

Education and Experience:

• High school diploma or possession of an acceptable equivalency diploma.

• Four years’ experience in accounts payable, utility billing, computer operation desirable.

• Graduation from an accredited two-year college is desirable.

• Two years of experience in a supervisory capacity.

• A combination of education, training, and experience may be substituted at the City Manager’s discretion.

Certificates and Licenses:

• Must possess and maintain a valid Florida driver’s license and must be insurable by the City’s current insurance provider.

• National Incident Management System (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment.

Supervisory Responsibilities:

• Supervises the daily activities of the Accounting Clerks to ensure quality standards and timely completion of all tasks.

Essential Physical Abilities:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

Environmental Conditions:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

Emergency Responsibilities:

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.

Disclaimers:

This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and condition of employment. The City of Plant City has the right to revise this job description at any time.