Legal Secretary

Order Type :

PAY RATE: $26.81/HR. + DOQ

 

Position Summary: Under general supervision, incumbent must exercise reasonable initiates and independent judgement in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained. The incumbent provides clerical, secretarial, legal support, and administration for the City Attorney.

 

Essential Duties and Responsibilities:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Performs specialized legal, secretarial, clerical, and administrative duties and participates directly in the work of the City Attorney.

• Composes correspondence, ordinances, resolutions, deeds, easements and other legal instruments under review and direction of the City Attorney.

• Compiles, organizes, and analyzes information for review.

• Possesses advanced skills to operate modern office equipment, including computers, copiers, and fax machines. Computer skills include use of Microsoft Word, Microsoft Teams, Microsoft Outlook; typing skills on IBM typewriter.

• Accesses Florida Courts E-filing Portal for filing and service of pleadings.

• Works with City Clerk’s Office on completion and assembly of City Commission agenda items.

• Works with various departments and divisions in preparation and tracking of liens, satisfactions, contracts, and real estate acquisition and sale.

• Creates, organizes, and maintains electronic files; scans and files documents in electronic filing system.

• Researches in-house electronic documents and physical files; performs outside records research.

• Opens, prioritizes, and processes all mail.

• Manages attorney's calendar, walk-in appointments, and telephone calls.

• Prepares budget, budget account transfers, requisitions, and invoices at the direction of the City Attorney.

• Attends legal seminars, training classes, and position-oriented meetings on- and off-site when approved by City Attorney.

• Performs other job duties as assigned.

 

Minimum Qualifications:

To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

Knowledge, Skills, and Abilities:

• Knowledge of business English, spelling, and punctuation, in order to prepare documents and compose letters.

• Knowledge of legal terminology, communication principles and practices.

• Knowledge of office practices and procedures.

• Demonstrated ability to gain knowledge of the City's policies, procedures, and practices.

• Ability to access, input, and retrieve information from a computer.

• Ability to establish and maintain effective working relationships with employees and the public.

• Ability to communicate effectively using speaking, hearing, and visual skills.

• Ability to assimilate information from a variety of sources, analyze information, and make or recommend accurate courses of action.

• Advanced skill in the operation of a PC, keyboard, and typewriter.

• Relevant knowledge of electronic files, financial software, and agenda software.

• Relevant knowledge of Florida Courts E-filing Portal.

• Demonstrated oral and writing skills.

• Ability to perform duties under critical deadlines.

• Ability to work independently.

 

Education and Experience:

• High school graduation or possession of an acceptable equivalent diploma.

• Three (3) years of work experience involving legal secretarial duties.

• Prior experience as a paralegal or legal secretary preferred.

• Type at the minimum rate of 60 words per minute preferred.

• A combination of education, training, and experience may be substituted at the City Manager’s discretion..

 

Certifications and Licenses:

• Must possess and maintain a valid Florida driver's license and must be insurable by the City’s current insurance provider.

• National Incident Management system (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment.

 

Supervisory Responsibilities:

• N/A

 

Essential Physical Abilities:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

 

Physical Skills	Constant	Frequent	Occasional	N/A
Heavy lifting (45 lbs. and over)				X
Moderate lifting (15 to 44 lbs.)				X
Light lifting (under 15 lbs.)			X
Heavy carrying (45 lbs. and over)				X
Moderate carrying (14 to 44 lbs.)				X
Light carrying (under 15 lbs.)			X
Reaching above shoulder			X
Use of fingers	X
Both hands required_	X
Climbing (use of legs and arms)				X
Climbing (legs only)				X
Good near vision	X
Good distant vision	X
Both eyes required	X
Depth perception		X
Distinguishing basic colors		X
Distinguishing shades of colors		X
Good hearing (with or without hearing aid)	X
Straight pulling			X
Pulling hand over hand				X
Pushing				X
Walking		X
Standing		X
Crawling				X
Kneeling				X
Bending			X
Balancing				X
Stooping				X
Jumping				X
Running				X
Throwing				X
Driving (cars, small vans, pick-ups, etc.)				X
Driving & operating (heavy equip., trucks, etc.)				X
Other

 

Environmental Conditions:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

 

Environment	Constant	Frequent	Occasional	N/A
Work Inside	X
Work Outside				X
In the Heat				X
In the Cold				X
In High Humidity				X
In Dampness or Chilliness				X
In Dry Conditions				X
In or with Noisy Conditions				X
In Darkness				X
In or with Dusty Conditions				X
With Silica, Asbestos, etc.				X
With Fumes or Gases				X
With Smoke or Flames				X
With Chemicals				X
With Solvents				X
With Grease or Oils				X
With Radiant Energy				X
With Electrical Energy				X
On Slippery Surfaces				X
On Uneven Surfaces				X
In or With Moving Objects				X
In or With Ladders/Scaffolding				X
At Heights above Ground Level				X
Below Ground Level				X
In Water				X
With Explosives				X
With Poor Ventilation				X
With Odors				X
With Unusual Fatigue Factors				X
Other Relevant Information:

 

Emergency Responsibilities: In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.

 

Disclaimers: This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and conditions of employment. The City of Plant City has the right to revise this job description at any time.