Accounting Clerk I

PAY RANGE DOQ: $18.23 - $29.17/HR.

Position Summary:

Primarily responsible for processing the accounts payable, utility bills and other accounting work. Work is reviewed through oral and written reports, discussion, and results obtained.

Essential Duties and Responsibilities:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Sorts and distributes all US Postal mail to all inter-departments.

• Processes invoices by verifying that policies and procedures have been followed prior to check issuance.

• Processes payments using various methods to ensure there is an audit trail through the accounting system.

• Maintains effective working relationships with outside departments regarding vendor maintenance, payable processing, outstanding invoices, and purchase orders.

• Enters service orders, meter reads and adjustments.

• Identifies and resolves problems with vendor accounts and purchase orders.

• Imports and verifies export/import for preparation of utility billing weekly cycle or final bills.

• Reviews billing issues and responds to various inquiries.

• Inputs general billing invoices.

• Reviews Pcard statements for accuracy and completeness.

• Performs other job duties as assigned.

Minimum Qualifications:

To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Knowledge, Skills, and Abilities:

• Knowledge of basic accounting practices, procedures, and software.

• Knowledge of general office procedures and practices.

• Knowledge of utility billing practices, procedures, and software.

• Knowledge of computerized tax codes and reporting requirements.

• Knowledge of computer systems pertaining to accounting, work processing, and financial management.

• Knowledge of financial reporting systems.

• Ability to analyze financial data and discern underlying problems.

• Ability to perform arithmetic calculations accurately and rapidly.

• Ability to operate various office equipment.

• Ability to establish and maintain effective working relationships with employees and the general public.

• Ability to communicate effectively both orally and in writing.

Education and Experience:

• High school diploma or possession of an acceptable equivalent diploma.

• One year’s experience in accounts payable, or utility billing.

• A combination of education, training, and experience may be substituted at the City Manager’s discretion.

Certificates and Licenses:

• Must possess and maintain a valid Florida Driver License and be insurable by the City’s current insurance provider.

• Must be bondable upon hire.

Supervisory Responsibilities:

• N/A

Essential Physical Abilities:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

Environmental Conditions:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

Emergency Responsibilities:

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after an emergency/disaster.

Disclaimers:

This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and conditions of employment. The City of Plant City has the right to revise this job description at any time.