PAYROLL TECHNICIAN

Order Type :

PAY RATE: $21.71/HR.

 

Position Summary:

This position consists of highly responsible administrative work analyzing, processing and recording financial transactions relating to City payrolls, maintenance of employee payroll records, and leave-time activities. Work requires performance of technically complex tasks of more than average difficulty and insurance that accurate and proper application of federal regulations, state/county court requests, and City personnel directives governing payroll and benefits processing. This includes the generation and validation of payroll and pension checks, deposits etc. as well as transmission of electronic data files and reports to various agencies and providers. Tasks are performed under pressure of continuing deadlines and require a great amount of concentration and accuracy. Work is reviewed through oral and written reports, discussion, and results obtained.

 

This position is highly confidential and sensitive in nature. Considerable tact and diplomacy are required as the incumbent will routinely work with and advise other city employees on payroll system rules, regulations, and procedures. Work is performed with considerable independence within established policies and procedures under the general supervision of the Department Director and reviewed through observation and obtained results.

 

Essential Duties and Responsibilities:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Reviews, identifies, analyzes, and corrects errors on all time entry information entered by departments prior to final processing.

• Processes weekly payroll and other special employee payments, including monthly pension payroll and workers compensation; creates direct deposit notifications; adjusts payroll to account for new hires, retirements, and terminations.

• Prepares payroll checks, journal entries, and payroll reports, and executes Form 941, W-2 filing, Form 1095-C, UCT, unemployment, and other various miscellaneous reports.

• Processes requests for payments for all IRS levies, child support payments, and other applicable employee garnishments for City employees; interacts with outside agencies as needed to confirm actions.

• Researches previous payroll data and makes necessary adjustments to maintain the accuracy of records, conferring with departments, as necessary.

• Performs payroll system processing activities, such as updating master record files for employee status and payroll changes, and program updates such as accrued leave and donations.

• Provides time entry and payroll processing training assistance to other departments as needed.

• Participates in special payroll projects requiring research and analysis of payroll and technical system information.

• Compiles and processes annual City pension reports.

• Collects, maintains, and compiles statistical reports. Monitors employee annual and sick leave records.

• Processes a variety of personnel/payroll correspondence; investigates subject matter and prepares replies.

• Processes verifications of employment.

• Intakes and processes requisitions as needed.

• Enters and processes all new City employees into Munis.

• Provides back-up to Human Resources Generalists, as needed.

• Performs various human resources department duties, as required.

• Performs other job duties as assigned.

 

Minimum Qualifications:

To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

Knowledge, Skills, and Abilities:

• Considerable knowledge of all phases of an automated payroll system.

• Knowledge of laws, regulations, responsibilities, standard policies, and procedures applying to payroll and employee benefits processing.

• Considerable knowledge of the Rules and Regulations of the Personnel Management System pertaining to payroll provisions.

• Knowledge of standard business functions, office practices, and procedures.

• Skill in personal computing techniques using word processing, spreadsheet, database, and other software and related peripheral equipment.

• Skill in performing mathematical calculations with speed and accuracy.

• Ability to maintain financial and other personnel records of a critical and confidential nature.

• Ability to continually meet essential processing deadlines with accuracy.

• Ability to combine conceptual and analytical techniques with technical information systems knowledge to identify and solve problems.

• Overall knowledge of the principles, practices and procedures of public Human Resources administration.

• Ability to communicate clearly and concisely, orally and in writing.

• Ability to establish and maintain effective working relationships with employees, City officials, and the general public.

 

Education and Experience:

• Bachelor’s Degree from an accredited four-year college with major course work in accounting, business administration or related field, preferred.

• Three (3) years of experience in payroll processing and automated payroll system.

• A combination of education, training, and experience may be substituted at the City Manager’s discretion.

 

Certificates and Licenses:

• A Certified Payroll Professional (CPP) designation highly preferred.

• Must possess and maintain a valid Florida Driver’s License and must be insurable by the City’s current insurance provider.

• National Incident Management System (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment. ISO-100 & 200.

Supervisory Responsibilities:

• N/A

 

Essential Physical Abilities:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

 

Physical Skills	Constant	Frequent	Occasional	N/A
Heavy lifting (45 lbs. and over)			X
Moderate lifting (15 to 44 lbs.)		X
Light lifting (under 15 lbs.)	X
Heavy carrying (45 lbs. and over)			X
Moderate carrying (14 to 44 lbs.)		X
Light carrying (under 15 lbs.)	X
Reaching above shoulder		X
Use of fingers	X
Both hands required_	X
Climbing (use of legs and arms)			X
Climbing (legs only)		X
Good near vision	X
Good distant vision
Both eyes required	X
Depth perception	X
Distinguishing basic colors			X
Distinguishing shades of colors			X
Good hearing (with or without hearing aid)	X
Straight pulling			X
Pulling hand over hand				X
Pushing			X
Walking		X
Standing		X
Crawling				X
Kneeling		X
Bending			X
Balancing		X
Stooping		X
Jumping				X
Running				X
Throwing				X
Driving (cars, small vans, pick-ups, etc.)			X
Driving & operating (heavy equip., trucks, etc.)				X
Other				X

 

Environmental Conditions:

Code: Constant = 2/3 or more of the time Frequent = from 1/3 to 2/3 of the time Occasional = up to 1/3 of the time N/A = Not applicable

 

Environment	Constant	Frequent	Occasional	N/A
Work Inside	X
Work Outside			X
In the Heat			X
In the Cold			X
In High Humidity				X
In Dampness or Chilliness				X
In Dry Conditions				X
In or with Noisy Conditions		X
In Darkness				X
In or with Dusty Conditions				X
With Silica, Asbestos, etc.				X
With Fumes or Gases				X
With Smoke or Flames				X
With Chemicals				X
With Solvents				X
With Grease or Oils				X
With Radiant Energy				X
With Electrical Energy				X
On Slippery Surfaces				X
On Uneven Surfaces				X
In or With Moving Objects				X
In or With Ladders/Scaffolding				X
At Heights above Ground Level				X
Below Ground Level				X
In Water				X
With Explosives				X
With Poor Ventilation				X
With Odors				X
With Unusual Fatigue Factors				X
Other Relevant Information:				X

 

Emergency Responsibilities:

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.

 

Disclaimers:

This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and condition of employment. The City of Plant City has the right to revise this job description at any time.