YOUTH ATHLETICS COORDINATOR

Order Type :

PAY RATE: $21.71/HR

 

Position Summary:

Reports to the Athletic Program Manager and assists in developing, administering, and directing a comprehensive youth sports program which includes the coordination of league activities and the recruitment and training of coaches, officials, and volunteers.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned as dictated by operational necessity.

• Carries out all duties related to the promotion and implementation of City-run youth and adult leagues and league-related activities in a variety of sports:

  • Set dates for registration, callout, coach and officials meetings, team photos, skills competitions, and game dates.

  • Coordinates, monitors, and assists with the registration process and database entry for accuracy and participant counts.

  • Recruits, trains, schedules, oversees, and submits payroll for officials.

  • Recruits, trains, and coordinates background checks for volunteer coaches.

  • Creates rosters, schedules, game reports, and maintains all other league documents to be distributed to participants.

  • Coordinate jersey and equipment orders.

  • Some evening and weekend work supervising games and activities.

  • Maintain updated league standings, league game results, and skills competition results for weekly web posting and media releases.

  • Assist with repair, replacement, and upkeep of equipment (goals, nets, balls, etc.) and ensuring equipment is properly stored and secured when not in use.

  • Is the primary point of contact for youth sports issues/complaints, replying in a timely manner.

• Works together with the Parks Division to ensure athletic facilities are suitably set up and prepared for all programmed uses.

• Assists coordination of concession stand staffing, inventory, and operation for various sports events.

• On-site liaison between event organizer and department for large events held at City athletic facilities, monitoring setup, breakdown, and adherence to safety standards.

• Reports and coordinates any needed field or facility maintenance repairs to supervisor.

• Assists with other Recreation Division programming and events.

• Through various media, keeps the public informed of the services, facilities and programs available through the Recreation Division.

 

Minimum Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and, certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

 

Knowledge, Skills, and Abilities:

• Skill in computer usage for email, internet, word processing, spreadsheets, desktop publishing, financial software, and social media.

• Ability to work extensively at night and on weekends as required by the program schedule.

• Knowledge of marketing and management methods for youth sports.

• Ability to manage, motivate, and lead volunteers, participants, and officials.

• Ability to recruit and train officials and volunteer coaches for various sports.

 

Education and Experience:

• Graduation from an accredited two-year college with an Associate Degree in Recreation, Athletics, Physical Education or a related field.

• Three (3) years of experience in sports league administration or event administration.

• A combination of education, training, and experience may be substituted at the City’s discretion.

 

Certificates and Licenses:

• Possession of a valid Florida Driver’s License and be insurable by the City’s current insurance carrier.

• Must obtain Certified Youth Sports Administrator (CYSA) certification within 12 months of employment.

 

Supervisory Responsibilities:

• Supervises seasonal part time employees and volunteers.

 

Essential Physical Abilities:

Code: Constant = 2/3 or more of the time

Frequent = from 1/3 to 2/3 of the time

Occasional = up to 1/3 of the time

N/A = Not applicable

 

Physical Skills	Constant	Frequent	Occasional	N/A
Heavy lifting (45 lbs. and over)		X
Moderate lifting (15 to 44 lbs.)		X
Light lifting (under 15 lbs.)		X
Heavy carrying (45 lbs. and over)		X
Moderate carrying (14 to 44 lbs.)		X
Light carrying (under 15 lbs.)		X
Reaching above shoulder		X
Use of fingers	X
Both hands required	X
Climbing (use of legs and arms)		X
Climbing (legs only)		X
Good near vision	X
Good distant vision	X
Both eyes required	X
Depth perception		X
Distinguishing basic colors		X
Distinguishing shades of colors		X
Good hearing (with or without hearing aid)	X
Straight pulling			X
Pulling hand over hand			X
Pushing		X
Walking		X
Standing			X
Crawling			X
Kneeling			X
Bending			X
Balancing			X
Stooping			X
Jumping			X
Running			X
Throwing			X
Driving (cars, small vans, pick-ups, etc.)		X
Driving & operating (heavy equip., trucks, etc.)		X
Other – towing and backing a trailer		X

 

 

Environment	Constant	Frequent	Occasional	N/A
Work Inside		X
Work Outside		X
In the Heat		X
In the Cold		X
In High Humidity		X
In Dampness or Chilliness		X
In Dry Conditions		X
In or with Noisy Conditions			X
In Darkness			X
In or with Dusty Conditions			X
With Silica, Asbestos, etc.				X
With Fumes or Gases			X
With Smoke or Flames			X
With Chemicals			X
With Solvents			X
With Grease or Oils			X
With Radiant Energy				X
With Electrical Energy				X
On Slippery Surfaces			X
On Uneven Surfaces		X
In or With Moving Objects		X
In or With Ladders/Scaffolding		X
At Heights above Ground Level		X
Below Ground Level				X
In Water			X
With Explosives				X
With Poor Ventilation			X
With Odors			X
With Unusual Fatigue Factors				X
Other Relevant Information:

Emergency Responsibilities:

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.

Disclaimers:

 

This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and condition of employment. The City of Plant City has the right to revise this job description at any time.