Office Administrator

Highly qualified Office Administrator

Monday through Friday, 7:30am - 4:30pm.  Contract to Hire.

Those interested will send updated resume to: NKC@pinnacle-staff.com

BASIC QUALIFICATIONS

• Associates Degree
• Previous work in a Construction Company office is a huge +
• Intermediate to advanced skills with MS Suite software
• Exposure to Bluebeam and/or Adobe and Procore

KNOWLEDGE / SKILLS / ABILITIES

• Able to work independently with minimal supervision
• Can independently solve problems and practice objective decision making
• Excellent organizational skills and can effectively prioritize tasks
• Strong communication skills (face to face and writing).
• Fantastic interpersonal skills and ability to interact with a diverse range of people and personalities

ESSENTIAL FUNCTIONS

• Greet clients and offer drinks. Instruct where to wait
• Answer calls and transfer accordingly.  Answer quickly and handle professionally
• Check and handle voicemails
• Check general email account and handle queries
• Receive, stamp with dated received and distribute
• Office Supplies + Collateral
  • Maintain inventory of collateral and food/bev stock
• Kitchen Maintenance
  • Keep kitchen tidy
  • Stock beverages and K-cups
  • Load/unload dishwasher
  • Monitor trash and when full take to dumpster
• Office Maintenance
  • Monitor and keep the main office area tidy
  • TV's on
  • Organize large deliveries and coordinate with PM's and Superintendents to pickup
  • Keep storage room tidy and organized
• Conference Room Maintenance
  • Keep this area picked up and tidy
• Bathroom Maintenance
  • Paper towels and toilet paper stocked
  • Empty trash when needed
• Participate in planning and preparation of special events and ensure smooth execution
• Perform duties as requested by others

PROJECT ADMINISTRATION

• Support Project Coordinators
  • obtaining paperwork (W9's and entering info into Procore)
  • Procuring and maintaining insurance certificates from trade partners. + Follow up on expired documented
  • Management of Docusign accounts
  • Entering invoices, scanning and coding
  • Pay applications
  • Compile timesheets from staff
  • Track and maintain business licenses spreadsheet
  • Maintain project close-out documents
  • Maintain inventory spreadsheet
  • Maintain PTO calendar
  • Handle other duties as requested by others

BEHAVIORAL COMPETENCIES

• Responsible for delivering on assigned goals and deliverables
• Maintain composure in difficult situations; problem solve and remain positive
• Avoid s blaming and excuses

ACTIVE ENGAGEMENT

• Actively participates in tasks, projects, meetings, and work place interactions with positivity
• Demonstrates obvious energy in the role as an encouraging member of the team.

GROWTH AND IMPROVEMENT

• Seeks opportunities to increase industry knowledge 
• Willing to accept stretch goals and challenging projects

Integrity and Trust

• Being honest in communication and ethical behavior, and professionalism in all interactions
• Admits to mistakes
• Dependable

TEAMWORK

• Contributes to team goals and deadlines
• Approachable demeanor and encourages positive working relationships
• Willingness to pitch in and help others
• Effectively interacts with many types of personalities and can handle difficult interactions without escalation

About Pinnacle
 The Pinnacle Groups work hard to pair top talent with great companies. We truly care about your success and your future, which is why we take the time to truly get to know both the employer and employee to make sure it’s a good match. We’re not just filling a seat, we’re building futures. Our service separates us from other staffing firms and has landed us on the Inc. 5000 fastest growing companies list. We currently build futures in Kansas City, Topeka, Wichita, Des Moines, Denver, Omaha, Dallas-Fort Worth, Phoenix, Tucson, Orlando, Jackson, MS and Las Vegas markets.

EOE: Pinnacle provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.