Administrative Project Coordinator

We are looking for a proactive, organized, and friendly Administrative Project Coordinator to join our team. This role is central to our daily operations and will support both the sales and project teams to keep projects moving smoothly from start to finish.

Key Responsibilities

• Assist with phone sales inquiries and customer follow-ups
• Prepare and send customer quotes promptly and accurately
• Schedule projects and coordinate with customers and installation teams
• Prepare and send project billing and assist with collections as needed
• Support purchasing processes and track orders with suppliers
• Order and track project permits and engineering plans to keep projects on schedule
• Maintain organized records and ensure project documentation is current
• Work closely with management to prioritize tasks and meet deadlines in a dynamic environment

Qualifications

• Strong interpersonal, customer service and communication skills very important
• Proficient computer skills (Microsoft Office, Google, Excel and business software – currently using Knowify, QuickBooks and Striven)
• Excellent multitasking and organizational skills critical
• Capable of managing multiple projects with competing deadlines and urgency

Prior experience in administrative support, construction, or a service-related business is a plus

About Pinnacle
The Pinnacle Groups work hard to pair top talent with great companies. We truly care about your success and your future, which is why we take the time to truly get to know both the employer and employee to make sure it’s a good match. We’re not just filling a seat, we’re building futures. Our service separates us from other staffing firms and has landed us on the Inc. 5000 fastest growing companies list. We currently connect people in Kansas City, Topeka, Wichita, Des Moines, Denver, Omaha, Dallas-Fort Worth, Phoenix, Tucson, Orlando and Jackson, MS markets.

EOE: Pinnacle provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.