Program Assistant, Nonprofit - Hybrid

Program Assistant, Nonprofit - Hybrid

Well regarded nonprofit with a deep passion for social change, equity and effecting positive change in the world seeking tech savvy admin support professional who thrives on being the glue that holds a team together. Supporting a highly collaborative group of six, you are a self-starter who enjoys figuring things out, navigates ambiguity with grace and ease and is not afraid to create as you go along. With impeccable attention to detail and expert MSOffice know-how, you relish being the admin support who pulls it all together.

Positive, optimistic and always the problem solver, you excel working in a team based, innovative, highly collaborative environment and are seeking a mission driven organization where the work you do makes a positive impact on the world.

You will:

• Maintain the annual work plan and/or grantmaking calendar in collaboration with other team members.

• Create and process grant applications and reports utilizing proprietary system. Collaborate with members to coordinate the interdepartmental approval/declination process of expedited grants within various systems.

• Coordinate the development of outcomes templates for grant agreements. Serves as an intermediary with grantees during the outcome’s negotiation process, including multiple rounds of revisions.

• Collaborate with team members to generate and deliver grant agreements. Follow up and track completion and execution with the Grants Management team.

• Maintain professional relationships both internally and externally, responding promptly to inquiries or requests from applicants, grantees, donors, and the public with appropriate information.

• Provide logistical support for grantmaking and programmatic objectives, attending meetings, site visits, workshops, and convenings, as required.

• Collaborate with the Communications Team to assist in the logistics of events as they relate to the department.

• Gather pertinent data and statistics from established sources and conduct program-related research in relation to preparation of reports and other materials.

• Assist in preparing program contracts, process invoices, track payments, and monitor fund balances.

You have:

• B. A./B.S. preferred, or AA degree required, along with five years of additional work experience.

• Two years of experience managing projects, including direct responsibility for overseeing projects from inception to delivery.

• Meticulous attention to detail, ensuring accuracy and precision in all aspects of work. 

• Proficient writing, editing, and proofreading skills coupled with the ability to gather and organize information effectively.

• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Power Point) and the ability to effectively learn and utilize additional technology systems.

• Strong strategic planning and implementation skills, coupled with research and synthesizing abilities.

• Excellent organizational and prioritization skills, efficiently managing daily tasks, multiple requests, and projects, while handling long-term assignments.

• Excellent customer service and communication skills encompassing listening, interpersonal, oral, presentation, and written abilities for multiple and diverse audiences.

• A high degree of professionalism, judgement, and flexibility, enabling effective collaboration with clients and colleagues from diverse backgrounds.

• Proficiency in both written and spoken Spanish is a plus.

Generous benefits including 12% contribution to 403b; Hybrid role with 2 days onsite.

$85-90K