Senior Administrative Assistant

Senior Administrative Assistant - Temp/Hybrid - Lawrence Berkeley National Lab - Berkeley - $40.00/hour

As a member of a cohesive and customer service focused administrative team, you will provide a full range of advanced administrative functions including logistics coordination for a variety of formal and informal work events. As the designated Travel, Event, Publication, and Procurement Specialist, you will provide regular training updates while maintaining up to date process guides. This dynamic work environment commands a high degree of flexibility, ability to multitask, and frequent interaction with internal and external personnel.

Prior administrative experience in a scientific, high-tech, or academic research environment is highly preferred.

• Schedule: Full-time, Mon-Fri 8am to 5pm

• Location: Hybrid (telework from home 2 days per week as business allows)

• Duration: 8 months, possible temp to hire if mutual fit

• Background Check: Hire contingent on a clear criminal background check

Senior Administrative Assistant duties…

• Coordinate and manage complex event calendars

• Screen telephone calls, answer inquiries and make appropriate referrals

• Review, prioritize, and disseminate daily mail

• Coordinate logistics for events such as formal reviews, workshops, small conferences, and program/technical meetings (including logistical planning) events while ensuring compliance with applicable policies and procedures

• Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness

• Serve as Travel, Event, Publication, and Procurement specialist and provide regular training updates, maintain process desk guides

• Assist research and operational staff with work space planning and maintenance and inventory tracking. Track supply inventory and maintain appropriate levels of stock for regularly used items

• Collaborate with researchers and administrative staff to create and maintain work process templates, forms, and maintain lobby board

Senior Administrative Assistant requirements…

• Minimum of 4 years of experience providing administrative support to various levels of staff in an environment similar to that of technology/research/academia

• Technical proficiency in Microsoft Suite and Google Apps

• Experience scheduling meetings and events using Google Calendar

• Demonstrated effective communication and interpersonal skills

• Effective customer service skills and ability to work with all levels of staff in a diverse environment

• Experience coordinating events including logistics, catering, and compiling materials for attendees

• Demonstrated ability to prioritize and manage multiple, complex tasks with changing priorities