Contract Administrator

Contract Administrator

Would you like a 3 day weekend every week? Come enjoy a hybrid, 4 day work week! We are seeking an experienced Contracts Administrator to manage and oversee all funding contracts for a well-respected, San Rafael-based non-profit. Working closely with program directors and managers, you will ensure contract obligations are met and revenue is fully utilized for the entire life cycle of all funding contracts. Your natural collaboration and strong communication skills are essential to succeeding in this role. **Excellent 100% employer paid benefits**

• Location: Central San Rafael

• Salary: $78-87k/year

• Schedule: Monday – Thursday, with Fridays off *4 day work week*

Hybrid schedule. 2 days per week in the office

Contracts Administrator Responsibilities

• Coordinate contract activities including budgets, funding needs, invoicing, reporting, and executive review.

• Foster effective cross-team communication regarding contract funding opportunities; provide technical assistance on donor regulations, budget, reporting and award requirements

• Attend pre-application conferences and post-award grantee gatherings

• Serve as primary liaison to funders and coordinate documentation to support contract administration and compliance

• Coordinate with CFO, program directors & development team members to negotiate contracts with funding partners

• Work with Staff Accountant to maintain up-to-date invoice tracking system; program directors to ensure plans align with contract budgets and planned expenditures

• Prepare and provide regular Leadership reports

Contracts Administrator Requirements

• 3+ years of experience in contract management, ideally in a nonprofit setting

• Experience leading in all stages of contract lifecycle

• Strong understanding of government procurement regulations and procedures

• The ability to manage multiple projects simultaneously and meet deadlines

• Salesforce and project management software highly desired

• Bachelor's degree in business administration, accounting, or a related field