Accounts Payable Coordinator

Accounts Payable Coordinator, processes and reviews invoices and other bill form requests for payment.

NECESSARY SKILLS:

• Process invoices and other bill form requests for payment. Verify account numbers, approvals, prices, extensions, remittance addresses, discounts, etc. Match invoices against purchase orders, receiving reports, contracts, vendor statements, etc. Resolve any discrepancies, as appropriate.

• Batch invoices, prepare batch totals, and input data into the computer for preparation of warrant requests. Print warrant request, verify accuracy and forward to the Budget Office for approval.

• Assist with processing the weekly check run and electronic VISA payment files. Separate checks and stuff envelopes for distribution or mailing to vendors. Regularly file computer generated reports. Processes voids as needed.

• Receive and respond to telephone inquiries from vendors and personnel regarding invoices, payments, etc. Follow up with vendors and personnel regarding old invoices, invoice discrepancies, etc. Assign new vendor numbers upon request or as needed. Coordinate with vendors regarding data required for filing 1099s.

• Process and enter information necessary to prepare manual checks.

• Other duties may include: entering electronic wire and ACH payments into A/P system.

EDUCATION AND EXPERIENCE:

• Graduation from an accredited high school or possession of an equivalency diploma.

• At least 2 years’ experience in accounts payable processing or related accounting work preferred; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities to perform the job.

$18.25/hr.