Fleet and Operations Coordinator

We are seeking a detail-oriented and organized Temporary Fleet and Operations Coordinator to support our Purchasing Department for a 6-month CONTRACT assignment. This role plays a key part in managing and coordinating rental programs, supporting cross-departmental processes, and ensuring timely and accurate billing and program tracking.

Key Responsibilities:

• Coordinate and process rental orders

• Track and manage ongoing rentals, including returns and replacements

• Maintain accurate records of all rental transactions

• Track and resolve any equipment issues in the field

• Process rental truck requests and ensure timely delivery and return

• Maintain communication with field to track orders and resolve issues

• Monitor usage and costs for reporting and billing

• Partner with Accounting, Operations, and other departments as needed to support the month-end close process

• Ensure timely submission of data and resolve discrepancies as needed

• Service to field as needed for rushes and special project requests

• FedEx Billing Management

• Monitor and manage FedEx billing accounts

• Reconcile charges for weekly billing

• Fleet Toll Program Management

• Manage toll program compliance

• Ensure proper allocation of toll costs across departments

Qualifications:

• Prior experience in purchasing or operations coordination preferred

• Strong organizational and time management skills

• Proficient in Google Applications, including but not limited to, GMail, Google Sheets, and Google Docs. Experience with NetSuite a plus

• Excellent communication skills and ability to work collaboratively across teams