Executive Administrative Professional

A distinguished private family office is seeking an experienced Executive Administrative Professional to provide high-level support across multiple businesses, including an investment fund, public relations, fiduciary services, real estate and property management, scheduling, travel arrangements, and data management. This role requires a highly organized, detail-oriented, and discreet individual with exceptional interpersonal skills to interact with high-net-worth investors, business partners, and clientele.

Key Responsibilities:

• Serve as the primary point of contact for the private family and affiliated businesses.

• Manage complex calendars, coordinate meetings, and schedule appointments with the primary stakeholders.

• Oversee domestic and international travel arrangements, including itinerary planning, accommodations, and logistics.

• Handle confidential documents, financial records, and sensitive communications with discretion and professionalism.

• Assist in real estate and property management by coordinating maintenance, lease agreements, and vendor relations.

• Support investment fund operations and data management.

• Facilitate public relations efforts by drafting correspondence, managing media accounts, and assisting with brand representation.

• Prepare reports, presentations, and other business documents as needed.

• Act as a liaison between stakeholders, business associates, and service providers.

• Perform additional administrative tasks to ensure seamless operations across all business ventures.

Qualifications & Skills:

• Minimum of 3 years of executive administrative experience, preferably in private family offices, investment firms, or high-net-worth environments.

• Strong interpersonal skills—polished, professional, and adept at handling high-profile clientele.

• Exceptional organizational and multitasking abilities with a keen attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.

• Ability to handle sensitive information with confidentiality and integrity.

• Excellent written and verbal communication skills.

• High level of adaptability, problem-solving skills, and ability to work independently.

• Experience coordinating travel, managing properties, and supporting investment-related activities is a plus.

Why Join Us?

This is a unique opportunity to work in a dynamic environment supporting a prestigious private family and their diverse business interests. If you are a proactive and highly professional executive administrator who thrives in an elite business setting, we invite you to apply.

Starting at $70,000/yr.