Record Retention Specialist

Manpower is currently hiring a Record Retention Specialist for a client in Riviera Beach.

Monday through Friday

8:30 AM - 5:00 PM

$50K

Duties:

• Required to attend and perform clerk duties for monthly meetings.

• The position will perform a variety of highly responsible, confidential, and executive support-related tasks. Performs all statutory and other duties.

• This role involves administrative duties, record-keeping, maintaining the city records such as resolutions, proclamations,

• contracts, agreements, and any other district document.

• Acts as assistant to the District Clerk in a verity of clerical, operational and administrative matters.

• Assists in the preparation, disbursement of agendas,

• including supporting documentation and other documents for Commission Meetings.

• Attends and supports the Commission Meetings

• Follow all applicable government regulations which includes District Policies, Florida Statutes, and Florida Records Management; Will stay knowledgeable of all existing and new laws affecting records management and public records by reading periodicals and attending seminars and conferences.

• Prepares correspondence including letters and memos to internal and external recipients.

• Assist with processing public records requests and ensures compliance with open records laws.

Records & Documentation Management:

• Assists in working with District departments to ensure that records are properly retained and destroyed in accordance with Florida Statutes.

• Maintains the Official Minute Books and manages a database index of all District Commission actions taken at meetings.

• Maintains legal files, including deeds, agreements, judgments, contracts, and project files, and manages an index of these files.

• Assists in working with District departments to ensure that records are properly retained and destroyed in accordance with Florida Statutes.

Knowledge, Skills and Abilities:

• Knowledge of office administration practices, concepts and automation applications; written business communication

• and report writing techniques; research and analytical techniques.

• Knowledge of Municipal code, directives and procedures; District services and operations; personnel policies and practices.

• Knowledge and principles of customer service and telephone etiquette.

• Skill in the use of computers and software/program applications, e.g., spreadsheet and word processing applications,

• such as Microsoft Word, Excel, Outlook, and Laserfiche

• Skill in effective communication, both orally and in writing to include spelling, punctuation, and proper grammar.

• Ability to operate and monitor recording equipment.

• Ability to obtain, compile and analyze data; develop reports and business correspondence; use independent and

• discretionary judgment effectively; coordinate a variety of tasks and assignments simultaneously; handle confidential

• information.

• Ability to use discretion while working with sensitive information.

• Ability to accomplish multiple tasks in an efficient manner.

• Ability to complete assignments accurately and on a timely basis.

• Ability to think and act quickly, calmly, and accurately in emergency situations in accordance with departmental rules

• and regulations.

• Ability to speak clearly and concisely in a well-modulated voice, and to understand and follow oral and written

• instructions.

• Ability to work independently with multiple assignments.

• Ability to organize and prioritize workload in order to efficiently meet deadlines and complete tasks.

Education and Experience Requirements:

• Accredited High school diploma or equivalent required, Associate’s degree preferred.

• Minimum of two (2) years ’of professional experience maintaining filing systems and records for a governmental agency; or an equivalent combination of education, training and experience that meets the minimum requirements.

• Certified Records Manager (CRM) designation highly desired.

• Must obtain a Notary Public within six (6) months of employment

• Possess and maintain a valid Florida Driver's license.

Position is contingent on a background check and drug screen