A/P HR

The Accounts Payable Clerk with HR Experience is a dual-role position responsible for both financial and human resources functions within the organization. The primary focus is on managing accounts payable tasks such as invoice processing and payment coordination, while also assisting with HR-related activities, including employee onboarding and record management. This non-exempt role is eligible for overtime compensation as outlined by the Fair Labor Standards Act (FLSA).

Essential Duties and Responsibilities:

Accounts Payable (AP) Duties:

• Invoice Processing: Verify the accuracy of vendor invoices and match them with corresponding purchase orders.

• Data Entry: Accurately enter invoices into the accounting system for timely processing.

• Payment Coordination: Schedule and prepare payments through checks, ACH, or wire transfers.

• Vendor Reconciliation: Reconcile vendor statements and resolve any discrepancies.

• Documentation: Maintain organized electronic or physical files of invoices and payment records.

• Tax Compliance: Prepare and issue 1099 forms as necessary for year-end reporting.

• Financial Close Support: Assist in month-end and year-end financial closing procedures.

Human Resources (HR) Support Duties:

• Onboarding: Assist with the new employee onboarding process, including the collection of required documentation.

• Employee Records: Maintain up-to-date and accurate employee records in compliance with applicable laws.

• Benefits Administration: Support the HR team with administering employee benefits, including health insurance and retirement plans.

• Leave Tracking: Assist in managing employee time-off requests and tracking leave balances.

• HR Inquiries: Provide responses to employee inquiries about HR-related matters such as payroll, benefits, and company policies.

HR Compliance:

• Ensure all HR activities comply with company policies and federal, state, and local labor regulations.

FLSA Classification & Work Hours:

• Non-Exempt: As per the Fair Labor Standards Act (FLSA), this position is classified as non-exempt, meaning the employee is eligible for overtime pay for hours worked over 40 in a workweek at a rate of 1.5 times their regular hourly rate.

• Work Schedule: This is a full-time position with a typical work schedule of 40 hours per week, Monday through Friday. Occasional overtime may be required during peak periods such as month-end or year-end financial close.

Required Qualifications:

• High school diploma or equivalent; associate degree in Accounting, Finance, or a related field is preferred.

• Minimum of 2 years of experience in accounts payable, accounting, or a related financial role.

• Prior HR experience (e.g., onboarding, benefits administration) is a plus.

• Familiarity with accounting software (QuickBooks, SAP) and strong Excel skills.

• Excellent organizational, time-management, and communication skills.

• Ability to handle confidential information with discretion.

Physical Requirements:

• Ability to sit for extended periods.

• Frequent use of computer systems, requiring manual dexterity and visual attention.

• Occasional lifting of up to 20 pounds.

Key Competencies:

• Attention to Detail: High level of accuracy in work output.

• Problem-Solving: Ability to resolve discrepancies and handle complex tasks.

• Teamwork and Independence: Ability to work both independently and collaboratively.

• Communication Skills: Strong interpersonal skills, particularly when interacting with colleagues and employees.

• Knowledge of Accounting and HR Compliance: Familiarity with general accounting principles and HR regulations.

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