Boca Raton, FL
Manpower is hiring a Property Administrator for a very prestigious company in Palm Beach Gardens.
In this position you will be the face of the company, the person that commercial tenants will be greeting daily.
This is a Class A office building representing only top Palm Beach County companies. We are looking for professional candidates who could learn and grow in a fast paced and changing environment.
In this position your role is to ensure building tenants happiness is #1. You will be considered a liaison between tenants and building staff to ensure are buildings are clean, functional, and welcoming.
Your daily routine will include:
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Answering the phones, receiving, and dispatching service requests.
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Preparing documents (letters, memos, etc.), filing and projects assigned.
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Process accounts payable weekly, Assists with budgets and financial reports, reconciling A/R accounts and coding invoices.
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Tracking of certificates of insurance
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Review statements with Tenant and discuss what is owed. Create statements for charges itemizing amounts due
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Contact vendor to request any missing invoices, packing slips, request W-9 to set up vendor.
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Review Work Orders for accuracy
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Create Notice to Owners
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Review cash receipts to submit to APM for approval
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Maintain Certificate of Insurance along with Contact Information
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Receive calls at management office, determines nature of business, and directs callers to appropriate destination; takes messages, recording name, time of call, nature of business and person called upon when necessary and/or directs voice mail.
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Greet guests and visitors to the management office and effectively deals with their concerns by exhibiting a professional, mature, courteous, gracious, and efficient manner.
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Maintain proper telephone and reception procedures and quality tenant service.
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Open, distribute incoming mail; collects and prepares outgoing mail; maintains confidentiality
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Coordinate timely repair and maintenance of office equipment
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Adjust to changing situations, working effectively under pressure.
Requirements:
· High School Diploma required; bachelor's degree is preferred.
· Experience supporting a Commercial Property Management Team
· Experience in Microsoft office, Excel, event planning, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.
· Resourceful at identifying and working around obstacles and finding solutions
Pay $20.67/hr.
For more information about the local job services we provide, visit: www.manpowersfl.com