Executive Administrative Assistant

Educational institution is seeking a couple of highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their executive team.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Utilize phone systems effectively to manage communications and relay messages promptly.

• Prepare and proofread documents, reports, and presentations to ensure accuracy and professionalism.

• Transcribe meeting notes and other documents as needed for distribution to relevant parties.

• Maintain organized filing systems for easy access to important documents and records.

• Assist in office management tasks, including ordering supplies and maintaining inventory levels.

• Collaborate with team members to facilitate smooth operations within the office environment.

Requirements

• Min. 4 years of proven experience as an Executive Administrative Assistant or in a similar administrative role.

• Prior experience in an educational setting or scientific facilty

• Strong proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.

• Excellent clerical skills with a keen eye for detail in proofreading documents.

• Exceptional organizational skills with the ability to prioritize tasks effectively.

• Strong communication skills, both verbal and written, to interact professionally with internal and external stakeholders.

• Ability to handle sensitive information with confidentiality and integrity.

• A proactive approach to problem-solving with strong decision-making capabilities.

Job Type: Full-time

Pay: $52,000.00 - $60,000.00 per year