Executive Administrative Assistant

Now Hiring: Executive Administrative Assistant– Apply Today!

We are seeking a dynamic and highly organized Executive Administrative Assistant to support a Very High Profile CEO. The ideal candidate will manage business and personal travel arrangements, organize meetings and conferences, and handle the creation of portfolio folders for each property, including PDF layouts. Additional responsibilities include sorting mail, preparing expense reports, and collaborating with various teams to ensure timely completion of tasks. This position also provides support to other members of the Executive team as needed.

Pay/Compensation/Details:

• $35.00/hr. - $40.00/hr.

Requirements and Responsibilities:

• Handle sensitive documents during shipping and receiving processes.

• Manage executive schedules, coordinate travel arrangements, appointments, restaurant and hotel reservations.

• Organize and maintain portfolio property folders, including property layouts.

• Handle incoming mail, deliveries, faxes, and manage correspondence.

• Coordinate and prepare for meetings, including setting up conference rooms, preparing agendas, and following up on action items.

• Assist with licenses and permits, and handle related follow-ups.

• Answer and direct calls, take messages, and greet visitors, ensuring access to appropriate parties.

• Review and route letters, memos, and other submissions in a timely and efficient manner.

• Prepare reports, analyze information, and create presentations as needed.

• Maintain historical records and retrieval systems for executive use.

• Troubleshoot office equipment malfunctions, and coordinate maintenance when needed.

• Utilize Excel for data management, including filtering, sorting, and V-lookups.

• Submit expense reports and draft executive correspondence.

• Maintain office service contracts, and process invoices as required.

• Liaise with customers, vendors, investors, and stakeholders in a professional manner.

• Perform additional duties as assigned.

Why Join Us?

• Manpower pays weekly

• We offer health benefits after one month of full time employment

• Flexible options once you finish working with one client, we can place you with another when you want to work again.

• Referral Bonuses

Ready to Get Started? 

Click "Apply Now" to begin your journey with us. We are excited to help you find your perfect fit and start your next career move!