Document Specialist

The successful applicant must have demonstrated knowledge of Microsoft Office software and preferably Adobe Acrobat. The applicant should have an existing ability to utilize software and word processing and peripheral equipment to edit, store, revise, convert, and print reports, manuscripts, journal/publications, spreadsheets, forms, correspondence, and other materials.

Assignments will include using primarily MSWord for formatting and generating complex, technically oriented documents using specified templates, styles, graphics, tables, formulas, equations, and/or databases. The position requires good problem-solving skills, willingness to learn, and the ability to successfully interact with multiple staff members that support multiple projects. Some clerical tasks are also required for the position.

Required Knowledge, Skills, Abilities, and Education:

• Working knowledge of Microsoft Office software required.

• Working knowledge of Adobe Acrobat software preferred.

• Demonstrated experience in formatting and organizing report documents.

• Follow established report and proposal word processing and submission processes and assist staff members as needed.

• Support the development and collection of boilerplate materials, perform first-pass and final document formatting, content review, document printing, final assembly, and delivery of proposals in accordance with corporate protocols.

• Support internal (both domestic and international) clients in researching proposal requirements.

• Support the creation and maintenance of corporate marketing materials (flyers, qualifications statements, etc.).

• Support conference preparation, including the development and/or purchase of materials and shipping/receiving of conference material.

• Work collaboratively with an established team with minimal oversight.

• Prioritize work during critical deadline-driven conditions under the direction of the Document Production manager.

• Able to support parallel tasks and work under short deadlines, including working extra and flexible hours as periodically required.

• Proficient in internet searches and preferably online literature research.

• Associates or bachelor’s degree in a relevant field, such as Marketing, Professional Writing, Journalism, English, or an associated field.

• Other related duties as assigned.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k) matching

• Life insurance

• Referral program

Schedule:

• 8 hour shift

• Day shift

• Monday to Friday

• Weekends as needed

Ability to commute/relocate:

• Stuart, FL: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you currently working?

Experience:

• Data entry: 1 year (Preferred)

• Document Processing: 2 years (Preferred)