Procurement Agent

LOD Staffing has openings for Purchasing Agent

Summary

Performs professional procurement of supplies, services, materials and equipment ranging from routine to complex.

Essential Duties + Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. These essential functions require a consistent presence in the work environment on a regular basis and regular attendance must be maintained.

• Receives and processes purchase requisitions from all organizations and determines whether the purchase is from current contracts or whether vendors need to be solicited.

• Attends vendor Fairs/Expos.

• Obtains price quotes from vendors and orders commodities requested by the organizational unit.

• Prepares solicitation documents (RFP, IFB, etc.) and processes the procurement from advertising through contract award.

• Prepares bid tabulations and/or scoring matrix from responses submitted.

• Evaluate bids and make recommendations for awards.

• Prepares a variety of logs, records and reports and maintains the filing system including correspondence, requisitions, purchase orders.

• Confers with vendors, their representatives, Opportunity Home San Antonio staff, and maintenance personnel in person, by mail, by email or by telephone regarding service requests, purchases, price quotes and disputes.

• Assists in administration of P-Card program (includes training, reporting and record keeping).

• Train internal Opportunity Home San Antonio staff on procurement policies and the processes related to the JDE Procurement Module.

• Assist with the disposal of surplus, excess or salvage property.

• Perform due diligence on new vendors and contract awardees.

• Provide documentation and information used for the Board of Commissioner’s approval memos.

• Provide guidance to department staff related to help logs submitted to procurement.

• Maintenance of the purchase order system to include adjustments and cancellations.

• Other duties as assigned.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills

• Values Driven | Demonstrates an understanding of the values (Compassion, Equity and Excellence) and embodies the values in their work and interactions with residents, vendors, co-workers, supervisors, board members, community members, and other stakeholders.

• Customer Service | Responds with Compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing Excellent service.

• Effective Use of Information | Communicates important information to those who need to know clearly, securely, effectively, orally and/or in writing; proactively exchanges accurate and timely information.

• Commitment and Continuous Improvement | Sets the standard for Excellence by proactively pursuing innovation through systematic experimentation and learning. Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long-term solutions.

• Teamwork | Balances team and individual responsibilities; exhibits Compassion, objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts of Excellence; attends, supports, and participates in the organization’s team building events.

• Responsiveness and Accountability | Demonstrates a high level of Excellence and holds oneself personally responsible for one's own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information; recognizes and anticipates issues and provides a responsive resolution in a timely manner.

Education

Required

• • One (1) or more years from an accredited college or university in business administration, political science/public administration, accounting, finance or a related field required.

    • An additional four (4) years of related experience may be considered in lieu of educational requirements.

Experience

Required

• Two (2) years experience in accounting, finance, business and/or contract law, procurement or related field. Experience in public purchasing is desired.

• Must have the ability to learn and use cloud applications such as Google GSuite applications to include but not limited to: Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets and Slides. Understanding document sharing and collaboration in the cloud. Experience and proficiency with Microsoft Office 365, cloud accessible applications to include but not limited to: One drive, Outlook, Word, Excel and Powerpoint or MAC or PC desktop equivalent is acceptable.

• Successful completion of a criminal history background check, education, and work history verification, and drug screening test.

Preferred Education and Experience

1. Experience in public purchasing is desired.

• Ability to learn cloud technologies such as LucidChart for diagram, workflow and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems.

License + Certificates

Required

• Texas Class “C” driver’s license at the time of placement and insurable by the organization’s fleet and liability insurance carrier.

• Must have the ability to earn certifications as required by assigned tasks from an acceptable governmental procurement organization within 18 months of employment (e.g., State of Texas, NIGP, etc.)

Technical Skills

To perform this job successfully, the employee should have:

• Knowledge of federal, state and local laws and attorney general opinions governing public purchasing.

• Knowledge of the Code of Federal Regulations 2 CFR 200.

• Knowledge of Procurement Handbook for Public Housing Agencies, HUD Handbook 7460.8, latest revision.

• Knowledge of supply chain and the effect of market conditions.

• Knowledge of procurement methods.

• Knowledge of basic mathematics.

• Skill and proficiency in Microsoft Excel, Word and Outlook or Google’s equivalent applications.

• Skill in research through the internet.

• Skill in computers and other general office equipment.

• Ability to read, interpret and analyze written submissions.

• Ability to effectively communicate verbally and in writing with a diverse public.

• Ability to work with minimum supervision.

• Ability to analyze issues and propose well-reasoned solutions.

• Ability to maintain effective interdepartmental and departmental working relationships.

• Ability to maintain properly organized and complete solicitation and contract files in accordance with departmental policies and procedures.

• Ability to understand and follow both verbal and written instructions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include stooping, kneeling, crouching, reaching, walking, lifting, fingering, grasping, feeling, talking, hearing and repetitive motion sitting and standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone.

Company Description

Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.