Administrative Assistant III

When applying, select branch "San Antonio - Piedras"  

Labor On Demand has openings for Administrative Assistant III

Position Summary

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

Tasks and Responsibilities

• Develops and maintains spreadsheets encompassing various matters.

• Assists staff with research and preparation of reports and presentations.

• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.

• Modifies and upgrades data systems.

• Assists in the utilization of computerized applications to facilitate productivity.

• Responsible for assessing and maintaining all office supplies.

• Maintains division files.

• Prepare and distribute minutes of meetings.

• Opening and distributing division mail, and preparing urgent packages for overnight.

• Tracking/monitoring incoming and outgoing correspondence as needed.

• Prepare, coordinate and maintain budget data and submissions..

• Coordinates travel arrangements and assists with scheduling.

• Initiates purchase requisitions and service entry sheets in SAP.

• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.

• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.

• Maintains SAP time entry reporting for executive's direct reports.

• Provides high level, administrative support to level 4 leadership

• Orient, train and assign work to lower level employees.

• Performs other project and process improvement initiatives as assigned.

• Minimum Skills

Minimum Knowledge and Abilities

• Ability to set priorities, organize work and make occasional exceptions.

• Ability to develop and maintain working relationships with customers and support teams.

• Initiative to work independently or as a member of a team, coordinating with others to achieve desired results

• Demonstrated well-developed written and verbal communications skills for interaction within the section, across departmental lines to all levels of personnel, and vertically with management.

• Ability to meet goals and objectives with minimal direct supervision

• Demonstrated positive interpersonal behaviors toward CPS Energy, associates, and customers consistent with company core values.

• Ability to effectively manage sensitive and confidential information

• High level of accuracy of work and attention to detail.

• Extensive experience in secretarial/administrative management for Operational Units.

• Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.

• Proven ability to manage multiple tasks with urgency by delivering on time accurate results

Preferred Qualifications

• Associate's degree in Office Administration, Business or other related field from an accredited institution

• Experience with SAP

• Experience in Utility industry

• Competencies

• Demonstrating Initiative

• Working with Ambiguity

• Driving for Results

• Evaluating and Implementing Ideas

• Driving Continuous Improvement

• Communicates Effectively

• Minimum Education

• High School Diploma or GED

• Required Certifications

Working Environment

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator. Ability to travel between business related events. Work hours may be extended.

Physical and Mental Requirements

Exerting up to 40 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

• Exerting up to 40 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

• Must be able to stand, walk, sit, handling, reach outward, reach above shoulder, crawl, squat/Kneel, bend, push and pull frequently. Maintain body equilibrium to prevent falling when walking, standing or crouching on work surface.

• Ability to use upper and lower extremities to move or transport 25 to 50 pounds, including pressing against something to force it in a forward, downward or outward position or drag, haul 25 to 50 pounds

• Ability to bend the body downward and forward by bending spine at waist, and bending legs at knees and moving extremities in any direction

• Ability to withstand physical demands on the body, including being in a stationary and/or standing position most of the day

• Ability to express and exchange ideas by means of the spoken word, including where detailed or important spoken instructions must be conveyed to other workers accurately, loudly or quickly

• Ability to understand, remember and apply oral and/or written instructions or other information

 Other Requirements

• Vision (near, distance)

• Sense of Sound (answering phone, fire alarms, horns)

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

When applying, select branch "San Antonio - Piedras"