Administrative Assistant I

LOD Staffing has openings for Administrative Associate I (Bilingual) 

Job Summary

Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. Exercises no supervision.
Annual salary is based on working 2,080 hours. Actual compensation is based on the number of hours worked.

Essential Job Functions

• Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages.

• Types and proofreads reports, letters, memos, flyers, and statistical charts.

• Responds to inquiries about department services and activities; assists visitors as necessary.

• May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions).

• Verifies and reviews correspondence for conformance with established policies and procedures.

• Orders and maintains inventory of office supplies.

• Coordinates, organizes, and maintains general office records.

• Prepares routine reports and correspondence.

• May research and compile data for special projects and reports.

• Orders supplies and equipment; maintains petty cash fund.

• Issues permits and collects associated fees.

• Performs related duties and fulfills responsibilities as required.

DEPARTMENT SPECIFIC:

Department of Human Services - staff at Senior Centers: Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds.

Job Requirements

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).

• One (1) year experience in general clerical work.

Knowledge, Skills, and Abilities

• Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.

• Knowledge of basic mathematical principles and methods.

• Knowledge of principles and procedures of record keeping and filing.

• Skill in utilizing a personal computer and associated software programs.

• Ability to operate a computer keyboard and other basic office equipment.

• Ability to communicate clearly and effective.

• Ability to perform routine clerical work.

• Ability to establish and maintain effective working relationships with the general public and City staff.

• Ability to interpret and apply city and assigned department policies, procedures, and guidelines.

• Ability to compile, organize, maintain accurate and complete records, and files.

• Ability to learn data retrieval and input methods.

Company Description

Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.