Marysville, OH
HKA Enterprises is unable to support C2C. 3rd party submissions and C2C requests will not be considered for any positions.
HKA is working on behalf of Jacobs, and this role is to support Jacobs’ work through HKA
Qualifications:
High School diploma or comparable work experience
3+ years in a professional office environment
Analytical skills and ability to use O365 for data analysis and research
Ability to meet deadlines and understand time issues
Ability to prioritize and work with co-workers, supervisors, and customers
Ability to resolve customer issues and take responsibility for work performed
Knowledge of records software systems, scanners, filling, storage and disposal procedures
Expert proficiency in computer skills, especially when using records tracking system or quick retrieval filling & storage of files
Proficient in MS Excel, Pivot Tables, Formulas, etc...
Good communication skills (written, read, and verbal)
Physical Demands:
Physical Activity required including bending reaching lifting and prolonged periods standing
May lift and/or move up to 50 pounds
Responsibilities:
Overview:
Under general supervision, is responsible for supporting Records Management with established processes. The ideal candidate will have a strong background in data analysis, data processing, and advanced Excel spreadsheet formula experience as well as PowerBI. This role will involve analyzing large datasets, creating detailed reports, and providing actionable insights to support business decisions.
Occasional support of pickup, delivery of retrieved records and sending offsite the records for Honda departments. Ensuring chain of custody is followed and maintain the confidentiality of records as well as updating the location of records in the system. Provide support prepping and quality checking records as required. Verifying and documenting records stored by following established cataloging system.
Responsibilities:
Assists with digitizing, retrieving and working closely with Department Records Representatives to retrieve and store department records.
Assists with physical records management by ensuring inventory accuracy, analyzing large datasets, and support the disposal process of records eligible for destruction
Develop and maintain complex Excel spreadsheets, including advanced formulas, pivot tables, and macros.
Provide support / guidance for delivery and pick-up of records with current vendors
Must be able to manage their own project load, multitask & prioritize accordingly
Perform additional duties as assigned by supervisor
Ensure Departments are following the Company Policy on Document Retention and maintain Confidentiality of Honda documents
Other job duties as assigned