Favorites ()

Recent Searches

loading

Administrative Assistant

San Diego, CA

Order: 67567

We are looking for an Administrative Assistant to support the Executive admin and their staff with day-to-day administrative support. The ideal candidate will be someone who is comfortable prioritizing their work and is customer service oriented. If you consider yourself to be a business savvy individual then we are looking for you to join our team.

Assignment: 3 month with opportunity for Temp to hire for the right fit

DUTIES AND RESPONSIBILITIES:

  • Manage executive’s calendar, travel schedule, and internal and external communication related to meetings, conference calls, invitations, event planning, etc.

  • Plan, coordinate and execute events such as: employee events, volunteer activities, meetings, conferences etc.

  • Assist in the preparation of executive, advisory and external meetings, to include preparation of materials and agenda, capturing meeting minutes, follow through on action items, etc.

  • Coordinate travel, domestic and international, associated with complex itineraries and meetings. This includes transportation and accommodations, dining, confirming agendas, locations, etc. with participants, preparation of itineraries and identification of cost-efficient travel options, while pro-actively troubleshooting and addressing travel conflicts and issues.

  • Assist with new hire activities including ordering business cards, printing name plates, coordinating efforts with other departments, etc.

  • Manage contracts and agreements for the supported functions

  • Communicate instructions or desires to various individuals and/or departments, and furnishes and obtains information from others.

  • Prepare special reports, gathering, and summarizing data.

  • Prepare complex correspondence, reports, spreadsheets and presentations.

  • Independently manage and own special projects, some that may require discretion and sensitivity.

  • Create, route & process written and verbal correspondence while exercising a high degree of discretion and confidentiality.

  • Ensure urgent and priority correspondence and matters are communicated in a timely and effective manner to the executives and teams.

  • Organize and maintain files of correspondence and records, following up on pending matters.

  • Other duties as assigned

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS:

  • High School Diploma required; Associates Degree/Bachelor's degree is a plus

  • Minimum of 2 years of administrative corporate experience

  • Proficiency in Microsoft Office including Outlook, PowerPoint, Word and Excel, and Cloud based storage platforms

  • Ability to perform multiple tasks concurrently with ease and professionalism

  • Excellent verbal and written communication skills

NOTE: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.