Oklahoma City, OK
Order: 21299
• Pay: $17plus
Key Responsibilities:
• Greeting and Welcoming: Providing a positive and professional first impression to visitors and clients.
• Answering Phones: Managing incoming calls, directing them to the appropriate person or department, and taking messages.
• Administrative Support: Handling mail, scheduling appointments, maintaining files, and managing office supplies.
• Maintaining Reception Area: Ensuring the reception area is tidy and presentable.
• Communication: Communicating effectively with visitors, employees, and external contacts.
• Problem Solving: Addressing basic inquiries and assisting visitors with their needs.
• Security: Verifying visitor identification, issuing visitor badges, and maintaining security protocols.
Skills and Qualifications:
• Excellent Communication Skills: Both verbal and written, to interact effectively with various individuals.
• Customer Service Skills: Providing helpful and professional assistance to visitors.
• Organizational Skills: Managing multiple tasks and prioritizing effectively.
• Proficiency in Microsoft Office Suite: For tasks like document creation, email, and scheduling.
• Professionalism and a Positive Attitude: Presenting a welcoming and helpful demeanor.
• Multitasking Abilities: Handling various responsibilities simultaneously.
• Attention to Detail: Ensuring accuracy in tasks like data entry and record keeping.
AP (we are still old Fashion means a lot of paper invoices and checks we are in process of switching software so someone with some sort of experience is a plus)
Invoice Processing:
Receiving, reviewing, and accurately entering invoices into the accounting system, ensuring proper authorization, and matching with purchase orders.
Payment Processing:
Scheduling and processing payments to vendors, including issuing checks,
Vendor Management:
Maintaining positive relationships with vendors, addressing inquiries, and resolving payment discrepancies.
Reconciliations:
Reconciling accounts payable transactions to ensure accuracy and completeness.
Record Keeping:
Maintaining accurate and organized records of all accounts payable transactions, invoices, and payment documentation.
Reporting:
Preparing reports on accounts payable activity, including expense analysis and financial statements.
Compliance:
Ensuring adherence to company policies, accounting principles, and relevant regulations.
Skills and Qualifications:
** A Plus-
Accounting Knowledge: Understanding of basic accounting principles and practices.
Data Entry and Accuracy: Attention to detail and proficiency in data entry.
Communication Skills: Effective written and verbal communication to interact with vendors and internal teams.
Problem-Solving Skills: Ability to identify and resolve discrepancies or issues related to payments.
Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
Software Proficiency: Familiarity with accounting software and systems