Pensacola, FL
Seeking Administrative Assistant
Pensacola, FL
Monday thru Friday 8-5
$14.75/HR
This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity.
EXAMPLES OF DUTIES
May serve as a lead to lower level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual
Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues
Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items
Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events
Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations
Performs other duties as assigned
TYPICAL QUALIFICATIONS
Minimum Qualification Requirements:
Training and Experience:
High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
project management principles
research and reporting methods
public relations principles
specialized terminology, procedures, policies, and practices in assigned area of responsibility
applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
basic mathematical principles
routine bookkeeping principles and practices
modern office procedures, methods, and equipment
basic filing and recordkeeping principles
prioritizing work tasks
reviewing work methods and/or procedures and making recommendations for improvement
using a computer and related software applications
monitoring activities in assigned area of responsibility
collecting, organizing, and presenting complex technical data
designing and preparing reports and forms
providing customer service
proofreading and editing documents
utilizing modern
Qualifications
- High School Diploma or Equivalent
- typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.