Legal Administrative Assistant

Beyond TalentEdge has a direct hire opportunity for a Legal Administrative Assistant. Our client is a boutique law firm in Rochester, NY.

We are seeking a full-time, in-office, detail-oriented, and professional Legal Administrative Assistant. The ideal candidate will provide on-site critical administrative and legal support to attorneys, ensuring smooth daily operations and high-quality service to clients. This position requires strong organizational skills, initiative, and a working knowledge of legal procedures, particularly in civil litigation.

Responsibilities:

• Provide administrative support to attorneys, including managing calendars, scheduling meetings and depositions, and coordinating court appearances.

• Draft, format, proofread, and finalize legal documents including pleadings, correspondence, contracts, and surety-related filings.

• File documents electronically with state and federal courts (including PACER, NYCEF, and other local e-filing systems).

• Maintain and organize physical and electronic case files in accordance with office procedures.

• Track deadlines and court dates using calendaring systems.

• Communicate professionally with clients, courts, opposing counsel, experts, and other stakeholders.

• Assist with time entry, billing, and expense tracking where needed.

• Support litigation preparation, including organizing exhibits, binders, and case materials.

• Conduct limited legal research and assist with discovery and document management.

• Ensure compliance with legal procedures, confidentiality requirements, and internal office standards.

Desired Skills and Qualifications:

• 3+ years of experience as a legal assistant or legal secretary.

• Strong working knowledge of civil litigation procedures and court filing rules.

• Proficiency in Microsoft Office (Word, Excel, Outlook, Adobe Acrobat) and legal practice management software.

• Excellent written and verbal communication skills.

• Highly organized with strong attention to detail and ability to prioritize tasks.

• Professional demeanor, discretion, and reliability with strong ability to work in a small team setting.

• Licensed Notary Public preferred.

Salary: 

$50,000 – 62,500

“Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”