Executive Administrative Assistant

Beyond TalentEdge has a temporary opportunity for an experienced Executive Administrative assistant. Our client is located in downtown Rochester.

Parking is paid for by the company.

This position currently is slated to provide temporary coverage for approximately 3 months (could be shorter or longer depending on the situation).

A full job description can be provided to qualified/interested candidates!

In this position you will provide high-level administrative support to the Executive Team and other senior level staff. You will work both independently and with a team performing a wide range of projects, administrative and clerical skills.

Responsibilities:

• Provides high-level administrative support and assistance to the Executive Team and/or other assigned leadership staff.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

• Arranges travel and accommodations for executives.

• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

• Performs additional duties as assigned by executives.

• Performs other related duties as assigned.

Qualifications:

• High school diploma required

• Bachelor’s degree in Business Administration or related field preferred.

• 2-3 years of relevant experience in an office setting

• Extremely proficient with Google Workspace or similar software with the ability to learn new or updated software.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Skilled in the use of standard computing technologies

Required Skills/Abilities:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 30 pounds at times.

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Ability to work effectively with minimal supervision, as well as in a team environment.

• Must be able to handle confidential information with utmost care and consideration.

• Strong organizational skills and ability to multitask.

• Problem-solving and decision-making skills.

• Ability to function as gatekeeper and escalate relevant information to executives as needed.

• Strong interpersonal skills

Working Hours:

• Monday – Friday 8:30am – 5:30pm

• Off/emergency availability as needed

• 40+ hours per week

• Full Time

• $20 - $24/hr

“Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”