Administrative Assistant

Beyond TalentEdge is hiring for a local college. Our client is looking for an Administrative professional that will support one of two departments within the Program, which includes daily support for both the Chair of the department and approximately 20-25 faculty. This is a temp-hire opportunity.

Our client offers great perks/benefits to their employees.

Apply today for immediate consideration!

This position provides administrative assistance and support for the department with academic needs and communication as needed with students, departments across campus and outside collaborators. Overall support will include but is not limited to:

Department Responsibilities:

• Support faculty needs for both the campus and online pathways, related to courses and activities, including learning management systems (LMS).

• Work with the other departmental administrator to create and maintain exam and proctor calendar for faculty/students across both departments.

• Collaborate with the Coordinator of the standardized patient (SP) program to optimize utilization for courses and activities and assist as needed with timesheets.

• Interface with internal and external parties and departments

• Complete office tasks related to scheduling meetings, maintaining calendars, recording meeting minutes, procuring office supplies.

Support the Department Chair:

• Manage schedule needs as it relates to professional and academic appointments and support of the students.

• Interface with outside collaborating partners to arrange academic and social activities and events.

• Process budget requests and assure documentation and allocation in appropriate budget categories.

• Assist with faculty time away requests as needed.

• Support other administrative assistants within the school during times of high need.

• Assist Dean’s Office and faculty with events as needed.

Education/Experience:

• Associate Degree and/or previous experience in academic environment is desirable

• Personal: Excellent communication and interpersonal skills

• Ability to work independently and be self-motivated.

• Adjust between tasks quickly.

• Excellent time management and organizational skills

• Desire to be part of an innovative academic team.

• Ability to change priorities over time as the school and department needs evolve.

Competencies/Skills:

• Basic computer skills

• Familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet, zoom and as needed Microsoft teams)

• Skill with other programs like Excel, Qualtrics, Yuja and AI desired

• Familiarity with academic learning platforms like Canvas, BrightSpace, etc desired

• Ability to learn new computer-based applications quickly

• Prior working knowledge of basic office/teaching machinery (e.g. copier/printers, scanners, projectors)

"Beyond TalentEdge is an Equal Opportunity Employer. It is the policy off Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”

Job Type: Full-time

Pay: $20.00 per hour