Administrative Assistant-Higher Education

Job description

Beyond TalentEdge is hiring for a local college. Our client is looking for an Administrative professional to help support the Dean and all graduate programs. This is considered a temporary position.

Apply now for immediate consideration!

This role involves providing administrative support, ensuring smooth communication and collaboration among departments, and assisting with key academic and operational processes. Overall support will include but is not limited to:

Department Responsibilities (partial list below):

• Following customer service guidelines, insure the welcome of all visitors to the Dean’s Suite.

• Greet and inquire as to the purpose of the visit and make visitors comfortable. Support and assist as appropriate visit.

• Liaison with other key offices on campus (e.g.: Graduate Admissions, Registrar, Facilities, Academic Affairs, Library, Bookstore, etc.)

• Support Program Chairs/Directors for semester program scheduling, registration issues, and special room reservations for semester.

• Manage application files, set up interviews, and maintain spreadsheets, primary contact person for both the applicant and Transfer and Graduate Admissions

• Organize special events as appropriate including mailing and receiving acknowledgements, arrange for parking and catering as needed.

• Maintain accurate database of students and other required data for accreditation/state and grant requirements.

• Accreditation Support-Support the Assistant Dean to compile and maintain materials for required documentation/reports per accreditation guidelines.

Administrative Support Duties

• Answer phone and provide information to prospective students. Refer students as appropriate.

• Provide telephone coverage for the Associate Dean’s phone.

• Update Associate Dean’s calendar as appropriate.

• Maintain calendar for Program Chairs/Directors and make appointments.

• Provide accurate minutes of Graduate Program Committee meetings

• Support Advisory Board annual meetings and provide accurate meeting minutes.

Education/Experience:

• Office experience in higher education is desirable.

• Strong communication skills with the ability to communicate complex ideas clearly and succinctly.

• Very organized with the ability to lead and manage multiple projects and meet deadlines in a fast-paced work environment.

• A strong work ethic combined with a commitment to excellence.

Hours/Setting:

• 35 hours – Monday-Friday 8am-4pm

• $19/hr

• Temporary position

"Beyond TalentEdge is an Equal Opportunity Employer. It is the policy off Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”