Accounting Specialist

Accounting Specialist needed in Manatee/Sarasota area

Hours: Monday - Friday 9:00 a.m. - 5:00 p.m. (one hour unpaid lunch = 35 hours a week)

Payrate: $24 - $27/hr. Depending on Experience

Reports to: Chief Financial Officer

Those with Non-Profit experience preferred

Job Summary

Under the direction of the Chief Financial Officer (CFO), this position serves as endowment, accounts payable, and accounts receivable administrator. 

Essential Responsibilities Include:

· Ensures timely processing of accounts payable 

· Maintains accurate vendor files and assuring that two active signatories sign each check

· Transfers funds to cover disbursements as needed

· Processes monthly sales tax payable

· Maintains utility records for all buildings on campus

· Prepares yearly 1099s for distribution

· Collaborates with staff on expense reports, program financial reports, and AP questions as needed

· Processes and records all deposits and credit card payments, including donor contribution payments, advertising payments, ticket sales payments, missions and lease payments, etc.

· Generates News invoices and statements

· Collaborates to collect payments and computes commissions for Account Executive

· Responsible for all charitable funds and trusts

· Records transactions in General Ledger and other Endowment Management Systems

· Records advertising sales journal 

· Prepares quarterly endowment reports — schedule of funds balances, expectancy report, and any special endowment reports

· Manages the Endowments fund activity, including sending quarterly Endowment statements and disbursing funds from the specific Endowment funds as requested

· In collaboration with the Sr. Accountant, assists in reconciliations to banks, donor management system, and other systems

· Assists with the Annual Audit and 990 Form preparation

· Delivers special projects as assigned by the CFO

Key Competencies & Qualifications

· Intermediate/Advance Excel Skills

· Attention to Detail

· Maintains calm, diplomacy, and good humor in a fast-paced environment, even under stress and with demanding personalities

· Tracks the activities and outputs of multiple projects simultaneously, including creating and maintaining interconnecting project dashboards

· Understands Credits and Debits

· Associate Degree in Accounting required (Bachelor’s preferred)

· 4+ years of Bookkeeping/AP/AR experience may be substituted for the education requirement

· Nonprofit experience is a plus